Job Description
Company History:
To put it simply, we are a customer service company that happens to sell office solutions. In 1995, we started as a Xerox agency called Midwest Document Systems Inc. As we started to expand into other solutions beyond Xerox, we wanted to change our name to reflect all the technology solutions we offered. Just a few years later, Solutions Management Group was born.
Since our beginning, we have been delivering complete office solutions to our clients backed by the highest quality technology vendors in the industry. We partner with companies such as Ricoh, Xerox, Extron, HP, Dell, Lenovo, DocuWare, Print Audit, Papercut and Rouse Consulting.
While we are a locally owned company headquartered in Davenport, Iowa, we have been recognized as a leader by global organizations. We offer a full suite of services including technology lifecycle management, print and document solutions, workflow automation, integrated support, and structured cabling. Our unparalleled office solutions are trusted by clients across various industries including healthcare, retail, insurance, financial services, hospitality, government, automotive, manufacturing, agriculture, and education. We help our clients discover the best practices to approach their problems.
We believe that each employee contributes to Solutions Management Group’s growth and success. We hope you will take pride in being a member of our team.
Job Purpose
Payroll and Benefits oversees the day-to-day needs of the payroll and benefits processes for all employees at Solutions Management Group. This role administers company’s benefit programs, including health, ancillary and retirement plans. Acts as a liaison between employees and insurance providers, processes payroll, and maintains timekeeping functions.
Primary Job Responsibilities
Provides excellent customer service to all Solutions Management customers and staff
Acts as a main point of contact for all employees regarding payroll and benefits
Answers and provides advice on employee’s timekeeping, payroll and benefits questions
Processes payroll timely and accurately on a bi-weekly basis to include submission of payroll, overtime, garnishments, adjustments, changes, and benefits
Oversees timekeeping functions sustaining high-level knowledge of payroll law
Resolves payroll discrepancies by collecting and analyzing information, providing solutions to payroll errors, and ensuring corrections are processed
Updates and maintains employee information in the payroll system
Files and maintains all payroll information in accordance with federal, state, and SMG guidelines and regulations
Tracks all the time off accruals
Reconciles quarterly reports in the payroll system for accurate tax filing in accordance with federal and state guidelines
Reconciles annual W-2 forms in the payroll system
Trains new managers on timekeeping and payroll functions; provides ongoing training for all employees and managers.
Administers expense reimbursement process
Pulls payroll and benefits reports as needed
Coordinates with Human Resources team to ensure accurate employee data for new hires, terminations, and changes in pay and status are reflected in the payroll system
Manages and administers all employee eligible benefit plans including new enrollment and annual open enrollments, changes, and terminations
Leads annual benefit open enrollment process, and assists employees with benefits enrollment
Ensures 100% compliance with benefit plans with all federal and state federal laws related to benefits
Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions
Facilitates all Affordable Care Act (ACA) compliance and reporting functions
Monitors and completes COBRA continuation requirements to employees
Reconciles all benefits statements
Communicates ongoing with insurance brokers
Participates in monthly benefits committee meetings
Understands payroll and benefits policies and procedures in the employee handbook
Work Schedule
The employee works part-time (30-32 hours/week) Monday-Friday. Hours are between 8:00am-5:00pm.
This position is non-exempt.
Qualifications
Employee must be able to execute strong customer service skills
Proficiency with Microsoft Office Suite
- Bachelor’s or associate’s degree in accounting, Human Resources, or related field coupled with a minimum of three-five years’ experience in maintaining compensation records and overseeing payroll programs required
- Experience with an online payroll system is preferred
- Strong understanding of federal, state, and local payroll, wage, and hour laws and best practices required
Exposure to benefits plans/programs
Benefits
* Health, Dental, and Vision insurance
*Company paid STD/LTD Insurance for employee
*Company paid Life Insurance $10,000.00 policy for employee
*Section 125 Flex Spending Account
* 401(K) Retirement Plan and 401(k) match
* Paid Time Off (Vacation, PTO and Holidays)
*Paid Volunteer Time
*Employee Assistance Program
Solutions Management Group is an Equal Opportunity Employer